If you’re new to Newcastle Fringe Festival (NFF) or to Eventotron, don’t stress — we’ve broken the application process down step by step. Follow along and you’ll have your registration sorted in no time.
Step 1: Log in or Sign up
Click the registration link from the Newcastle Fringe website. This will take you to Eventotron’s login page.
- If you already have an account, just log in.
- If not, sign up for a new account (it’s free).
Step 2: Find Newcastle Fringe Festival
Once logged in, search for Newcastle Fringe Festival or click directly from the link.
- Hit the big pink Apply button to start your application.
Step 3: Add Your Project Details
You’ll be asked to provide some basic info:
- Project name (your show title)
- Admin contact (that’s you)
- Production company (can just be your name if you don’t have one)
- Genre & Sub-genre (don’t overthink it — pick the closest fit)
- Awards: choose yes/no if you’d like your show considered.
- Describe your artistry: emerging, local, disability, First Nations, etc.
- World Premiere?: let us know if this is the first time your show hits the stage.
Step 4: Behind the Scenes Info
This section is not public — it helps NFF match you to the right venue.
- Behind the Scenes show description: practical info about your production.
- Classification: choose carefully (audiences rely on this).
- Audience age range
- Running time: max 60 mins.
- Number of performers
Step 5: Ticketing & Pricing
- Suggested ticket price: no higher than $43, with an average of around $25.
- Optional concession price.
- Opt-in for Early Bird Discounts (1–14 Feb) at 10% off to boost early sales.
- Acknowledge the box office split: Artists receive 75% net; NFF retains 25% to cover venue, tech, and promotions.
Step 6: Venue Preferences
- Select your first and second venue choices — Don’t spend too much time on this. Tick small, medium, large venue at the very least and leave the rest to us if you’re not familiar with the venues. We will decide the best venue for your show based on your technical requirements provided (no matter which one you select).
- Add your preferred dates and timeslots.
Step 7: Technical Requirements
Here’s what you’ll need to specify:
- Tech setup: bring all music/video on an unlocked device with 3.5mm jack + HDMI. (No USB sticks!)
- Tech run: 30 mins included; extra time at extra cost.
- Own tech: yes/no.
- Live music or recorded?
- Video content? yes/no.
- Lighting cues: max 10.
- Tech statement: a short description of what you’ll do on stage.
- Upload a PDF with your stage plot, lighting cues, etc.
Step 8: Insurance
Upload your Public Liability Insurance (PLI) certificate.
- Don’t have it yet? You can pledge to supply it before the festival.
- Approx. cost: $100. (NFF can’t endorse providers as we’re not insurance experts.
Step 9: Payment
Registration fee: $325 for all genres for two shows. Music is $200 for one show. Any additional shows are $100 and deducted from ticket sales post-festival.
- Must be paid by 30 September for your application to go ahead.
Step 10: Complete the Marketing Form
Your registration isn’t final until this stage is done!
- Images:
- One square 1000px x 1000px (no text).
- Optional: one image with text.
- Optional: a vertical high-res A4 400dpi image (could be chosen for covers).
- 50-word marketing blurb.
- One-liner hook: short and punchy.
- Optional: video/showreel, media release.
- Audience callouts: strobe, nudity, swearing, trigger warnings, etc.
- Socials: show URL, Facebook, Insta, media interview availability.
Handy Tips
- Waiting on Adelaide Fringe? Apply for the last weekend of NFF (Adelaide will be over by then).
- No changes to images or text after your registration (including marketing form) is final.
- Premieres only: you can have until the end of October to supply your key art.
- All shows finalised by November — NFF will then confirm venues, dates, and times no later than mid-November at the very latest.
- A Marketing Kit will be sent out to help you promote your show in Newcastle.
That’s it! Once your application is at 100% and payment is made, you’re officially part of Newcastle Fringe Festival. Don’t forget to press the orange button (image below) once you’re 100% complete. See you on stage in March!
